WHAT TIME MAY MERCHANTS MOVE IN?
[Subject to change.] Thursday, 11/17/22, between 10:00 a.m. and 9:00 p.m. Final adjustments to your booth may be made between 7:00 – 8:30 a.m. on Friday, November 18. We will have a quick meeting at 8:30 a.m. on Friday to run through details of the
weekend. Please have your booth completely ready by that time. Doors open at 9:00 a.m. for the VIP Shopping Event.
WHERE SHOULD WE UNLOAD?
Merchants will be assigned an entrance for load-in/load-out based on location of your booth. Check-in at the front desk when you arrive. Please refrain from using the front entrances during shopping hours.
HOW CAN I REGISTER WORKERS FOR MY BOOTH?
When you check in on Thursday, please provide us with names of workers for your booth. They will simply check in at the front desk upon arrival.
WHAT ARE THE OVERALL SHOW SHOPPING HOURS?
Friday, November 18, 9:00 a.m. — 9:00 p.m.
Saturday, November 19, 9:00 a.m. — 6:00 p.m.
WHAT IS PROVIDED IN MY BOOTH?
You will have a fully draped section to the specification of your booth size along with a 6' skirted table, chair, and a small wastebasket. Wifi, Electricity, and extra tables may be ordered at an additional charge by 11/7/22. Click here to order. ORDERS WILL NOT BE ACCEPTED DURING SET-UP OR ANY TIME DURING THE SHOW.
HOW DO I ORDER AND PAY FOR EXTRAS FOR MY BOOTH?
Extras are supplied by Rogers Convention Center. You must order extras no later than 11/7/22. Orders placed after that date must be ordered directly through the Convention Center and will be charged at twice the standard rate. ORDERS WILL NOT BE ACCEPTED DURING SET-UP OR ANY TIME DURING THE SHOW. Click here to order wifi, electricity, visqueen, and extra tables.
HOW TALL ARE THE BACKDROPS? WHAT COLOR ARE THEY? CAN I HANG THINGS?
Backdrops are 8’ tall with 3’ side rails. Backdrops are all black. Yes, you may hang light items from your backdrop with “S” hooks.
WHAT TIME CAN WE BREAK DOWN AFTER THE SHOW?
Saturday, November 19, 6:15 p.m.— 9:00 p.m. Early take-down is strictly prohibited and will result in a fine and exclusion from future shows. Please show respect to your fellow merchants.
DO I NEED TO CLEAN UP MY BOOTH AFTER I PACK IT UP?
Please make sure you take ALL your items from your booth and leave a clean booth behind. The Convention Center will handle vacuuming. Any booth that is left messy will be charged a cleanup fee from the Convention Center. Any items left behind will be discarded.
HOW SHOULD WE COLLECT CUSTOMER PAYMENTS AND TAXES?
Each vendor is responsible for collecting their own payments and taxes from customers.
WHAT IS THE CURRENT TAX RATE IN ROGERS?
The combined sales tax rate for Rogers, AR is 9.5%. This is the total of state, county and city sales tax rates. The Arkansas state sales tax rate is currently 6.5%. The Benton County sales tax rate is 1%. Rogers sales tax rate is 2%.
DOES THE BOUTIQUE SHOW COLLECT COMMISSION ON MY SALES?
DO MOST MERCHANTS TAKE CREDIT CARDS?
Some do and some don’t. Obviously, it is a huge convenience for customers, so you should consider it to boost your overall sales.
HOW DO I ACCEPT CREDIT CARDS?
Square and PayPal both offer swipers as attachments to your mobile phone. (Set up your account online. Often, they will send the swiper to you at no charge.)
WILL FOOD BE AVAILABLE ONSITE?
Snacks, sodas and boxed lunches are available at the Concession Stand. Sandwiches, wraps and salads
are typically offered 11:00 a.m – 2:00 p.m and 4:00 – 7:00 p.m. on Friday and 11:00 a.m – 2:00 p.m on
Saturday. In addition, the Cedar Bistro on the hotel side serves an all-day menu.
DO YOU PROVIDE A MERCHANT LOUNGE?
We discourage eating, drinking and texting while in your booth and offer a merchant coffee lounge in the front foyer for a quick place to eat or grab a drink. If you would like to take a more leisurely break, the hotel side offers a beautiful and peaceful atrium and bar area. It's a nice break from the busy shopping floor IF your booth is covered by your team!
WILL THERE BE AN ATM MACHINE AT THE SHOW?
DOES THE EMBASSY SUITES HOTEL OFFER A DISCOUNT FOR BOUTIQUE SHOW MERCHANTS?
Yes! Embassy Suites has a special rate of $179 per night for NWA Boutique Show merchants and shoppers. Stays include free made-to-order breakfast, complimentary evening reception, WiFi and free parking. Rooms feature living room, two TVs, wet bar, in-suite coffee maker, sofa bed, microwave, and refrigerator.
To receive the discounted group rate, reservations must be secured no later than 10/17/22.
(PLEASE NOTE: Our event falls on a Razorback home game weekend this year, so hotels are likely to sell out. Reserve as soon as possible.)
You may reserve your room using any of the following methods:
1. Click on this direct booking link.
2. Please call Embassy Suites directly at 479-254-8400 and request to be put in the "Boutique
Show" Block, group code NBS.
3. Go to www.northwestarkansas.embassysuites.com and enter NBS as the group code.